Privacy Policy

We collect the following information when you use VoiceNote AI:

• Email address — used for account creation and communication.
• Voice recordings — audio files uploaded to your private cloud storage after transcription.
• Transcripts and notes — the verbatim transcript and AI-cleaned text produced from your recordings.
• AI-generated data — titles, categories, tags, and (for journal entries only) a mood score (1–10) and sentiment label. These are produced by Anthropic Claude.
• Semantic search vectors — a 1,536-dimension numeric embedding of each note's text, generated by OpenAI and stored to power in-app search. This vector is not human-readable.
• Usage data — recording count and basic app metrics.
• Referral data — if you use our referral programme, we store a record linking your account to the account you referred or were referred by.
• Device storage — app preferences (language, notification settings) and any offline recordings pending upload are stored locally on your device.

• Transcription via the OpenAI Whisper API (whisper-1 model).
• Categorization, mood and sentiment analysis, and AI summaries via the Anthropic Claude API (claude-haiku-4-5-20251001 model).
• Semantic search indexing and query embedding via the OpenAI Embeddings API (text-embedding-3-small model) — used to index your notes and to embed your Smart Search queries so they can be matched against your stored notes. Search queries are not stored.
• Subscription and entitlement management via RevenueCat.
• Optional rewarded ads via Google AdMob, served on demand when a user chooses to watch one. Free-tier users earn one bonus recording per ad; Pro subscribers who have reached their plan's monthly recording limit can earn two additional recording slots per ad.
• Data sync across devices via Supabase.
• Responding to support requests.

See our AI Disclosure page for full details on what data each AI service receives.

• All account and recording data is stored in Supabase (PostgreSQL + Storage).
• Audio files are uploaded to a private Supabase Storage bucket after transcription. See our Data Retention page for details on how long different data types are kept.
• All stored data is encrypted at rest and in transit.
• Each user's data is isolated by row-level security — no other user can access it.
• We do not sell your data to third parties.

VoiceNote AI relies on the following third-party services to deliver its features:

• OpenAI (Whisper transcription, text-embedding-3-small embeddings) — openai.com/privacy
• Anthropic (Claude AI — categorization, summaries, mood and sentiment) — anthropic.com/privacy
• Supabase (database and file storage) — supabase.com/privacy
• RevenueCat (subscription management) — revenuecat.com/privacy
• Google AdMob (rewarded ads for free-tier users) — policies.google.com/privacy

• The AdMob SDK is only initialised on demand when you actively choose to watch a rewarded ad — it is not initialised at app launch.
• Free-tier users who have reached their monthly recording limit may watch a rewarded ad to earn one bonus recording slot.
• Pro subscribers who have reached their plan's monthly recording limit may optionally watch a rewarded ad to earn two additional recording slots. Pro subscribers within their limit are never shown ads and AdMob is not initialised for them.
• All ads served are non-personalised — we request non-personalised ads only, regardless of platform or consent status.
• EEA and UK users: an in-app consent prompt (Google UMP) appears on first use. You can update your consent choice at any time via Settings → Ad preferences in the app.
• iOS users: you will be asked for App Tracking Transparency (ATT) permission before ads load.

• You can delete any recording at any time from the Library screen. This removes the transcript, notes, audio file, and all associated data immediately.
• To delete your account and all associated data, go to Settings → Delete Account in the app. This immediately and permanently removes all your recordings, audio files, calendar event references, and account — there is no waiting period.
• For questions about data deletion, contact jamal.ib1810@gmail.com.

You have the following rights regarding your personal data:

• Access: to request a copy of all data we hold about you, email us. We will respond within 30 days.
• Deletion: delete individual recordings or your entire account at any time from the app.
• Portability: share or copy individual recordings via the share options in the app. For a full structured export, email us.
• Correction: if any information we hold about you is inaccurate, contact us to have it corrected.
• Object to processing: you may object to AI-based mood and sentiment analysis by deleting the relevant recordings or your account.
• Ad consent: EEA and UK users can update their Google UMP consent choice at any time via Settings → Ad preferences.

If you are in the EEA or UK, you have additional rights under GDPR, including the right to lodge a complaint with your local supervisory authority. If you are a California resident, you may have rights under CCPA/CPRA. We do not sell your personal information. Contact us at jamal.ib1810@gmail.com to exercise any of these rights.

We take reasonable technical and organisational measures to protect your personal data. Your data is encrypted at rest and in transit and access is restricted by row-level security policies.

In the event of a data breach that affects your personal data, we will notify you via the email address associated with your account as promptly as practicable. Where required by law (for example, under GDPR), we will also notify the relevant supervisory authority within 72 hours of becoming aware of the breach.

If you have any questions about this Privacy Policy, please contact us at jamal.ib1810@gmail.com.