Data Retention

All account and recording data is stored in Supabase, which provides a PostgreSQL database and file storage. Your data is isolated to your account by row-level security policies — no other user can read or query it.

Database (recordings table)

• Transcript — the full verbatim text returned by the Whisper transcription model.
• Title and body — an AI-generated short title and a cleaned version of the transcript.
• Category — whether the recording was classified as a task, note, or journal entry.
• Tags — 1–3 AI-assigned labels.
• Sentiment and mood score — for journal entries only: a sentiment label and a 1–10 mood score.
• Due date and reminder settings — for task recordings only.
• Embedding vector — a 1,536-dimension numeric representation of the title and body, used to power semantic search. It is not human-readable.
• Calendar event ID — a reference to a device calendar event, if you chose to sync a task to your calendar.

File storage (audio)

• Your audio recording (M4A format) is uploaded to a private Supabase Storage bucket after transcription. It is stored at a path only accessible to your account. Signed URLs used to play back audio expire after one hour.

On your device

• App preferences (preferred language, notification settings) are stored in your device's local app storage and are cleared if you uninstall the app.
• If a recording fails to upload while you are offline, a temporary copy of the audio is kept in the app's local storage until the upload succeeds.

Recording data (text, title, tags, category, embeddings) is kept until you delete the individual recording or delete your account. There is no automatic expiry.

Audio files are uploaded to storage after each recording. They are permanently deleted when you delete the individual recording or when you delete your account.

Calendar events — when you delete a task recording that was synced to your calendar, the corresponding calendar event is automatically removed at the same time. The app does not read or modify any other events in your calendar.

Local notifications (task reminders) are managed by your device OS. They are cancelled when you delete the corresponding task or change its due date.

AI summaries are stored in your account and are deleted when you delete your account. They are not deleted when individual recordings are removed.

Referral records — if you use the referral programme, a record linking your account to the account you referred or were referred by is stored and deleted when your account is deleted.

Recording quota — your bonus recording balance (earned via rewarded ads), the calendar month it applies to, and any additional recording slots purchased via in-app purchase are stored in your account. This data is permanently deleted when your account is deleted.

Recording cap events— when you reach your plan's monthly recording limit, a timestamped log entry is stored server-side (recording count and billing period). This data is used only for internal usage analytics and is permanently deleted when your account is deleted. It is never shared with third parties.

If you add a task to your device calendar, the app requests calendar permission. On iOS 17 and later, write-only access is requested — the app can create events but cannot read your existing calendar content. On iOS 16 and Android, read/write access is requested due to platform limitations; the app still only ever creates events and never reads existing ones. This permission is used only to:

• Identify a writable calendar on your device (the system default on iOS; a local writable calendar on Android).
• Create a new calendar event with the task title, body, due date, and a 1-hour advance alarm.

The app does not read existing events from your calendar, and calendar content is never sent to our servers or to any AI service.

Deleting individual recordings: You can delete any recording from the library screen. This immediately and permanently removes the transcript, title, tags, category, embedding, audio file, and any associated calendar event.

Deleting your account: You can delete your account from the Settings screen. This immediately and permanently removes all your recordings, audio files, calendar event references, and your account record — there is no waiting period.

Individual recordings can be shared or copied from the recording detail view. Available options include:

• Copy to clipboard
• Share via the native OS share sheet (email, messages, etc.)
• Export as Markdown (copied to clipboard)

There is currently no bulk data export or machine-readable archive download (such as JSON or CSV). If you need a full export of your data, contact us at jamal.ib1810@gmail.com.

Audio and transcript data is processed by OpenAI and Anthropic as described in our AI Disclosure. Each provider's retention policies for API inputs apply independently of ours:

• OpenAI — openai.com/privacy
• Anthropic — anthropic.com/privacy
• Supabase — supabase.com/privacy
• RevenueCat (subscription management — receives your account ID and subscription status) — revenuecat.com/privacy

For questions about your data, contact us at jamal.ib1810@gmail.com.